Identity and Proof of address
individuals, companies and organisations
Evidencing identity and proof of address to your notary is crucial. Notarisation cannot be completed without this.
We will want to see all relevant papers, documents and instructions that relate to your notarial matter prior to providing you with a fee quote and in advance of an appointment.
Forwarding papers to us by email is generally the most straightforward approach.
1. You must bring to your appointment your current valid passport or driving licence; and,
2. You must also bring a recent (i.e. less than 3 months old) council tax, utility (electricity/gas/water) bill or bank statement showing your name and address. This statement must have been physically posted through your letter box (not sent to you via email).
3. Please note that photocopies or copies printed from emails etc are unacceptable.
Companies and Organisations
4. Evidencing your personal identity, as per paragraphs 1 to 3 above, as well as certain information about the company or organisation is essential;
5. For business clients, establish that the company or organisation you represent exists and, in many cases, that you are authorised to represent that company or organisation;
6. For companies or organisations based in the UK, the notary will check that the company or organisation exists. In some cases (e.g. partnerships or companies/organisations established overseas) you may be asked to produce a certificate of incorporation, good standing certificate or similar;
7. If the notary is obliged to certify your authority to represent the company or organisation, additional documentation will be requested, for example:- Constitutional documents (e.g. memorandum and articles of association), Power of Attorney, Board Minute/Resolution, Authorised signatory book or similar;
8. Usually two Directors, or one Director and the Company Secretary are required to personally attend to sign company document(s).